FAQ organizers

Follow the guide: create an organizer account.

 

Simply set up an Organizer member account and pay the annual subscription fee (see the table of subscription fees for the amount due)

Services offered to Organizer member members:

• Involvement in the life of the association (round-table discussions, discussion groups, questionnaires...);
• Greater visibility in the international calendar of future races;
• Access to the race evaluation service for any number of races throughout the period of membership;
• ​Promotion of your races on our website and the social networks;
• Assistance with the development of a Health and Safety Policy for your races;
• Access to tracedetrail.fr tools developed specifically for editing, enhancing race routes and uploading them to your website.

Payment can be made from your ITRA Organizer member account: “My page” > “Information” > “Membership”.

It is possible to pay using a Carte Bleue or bank transfer.

Your Organization member subscription fee is based on the total income per annum from registration fees paid by runners for all your races (not only those for which you have requested evaluation).

When you have calculated this sum, refer to the table of subscription fees.

Annual Fee	Annual budget for inscription (minimum)	Annual budget for inscription (max)
100 €	0 €	20 000 €
150 €	20 001 €	30 000 €
200 €	30 001 €	50 000 €
250 €	50 001 €	75 000 €
300 €	75 001 €	100 000 €
350 €	100 001 €	150 000 €
400 €	150 001 €	200 000 €
450 €	200 001 €	300 000 €
500 €	300 001 €	50 0000 €
550 €	500 001 €

To avoid any subsequent processing delay it is possible to pay your subscription fee with immediate effect by sending us an email at contact@itra.run with details of your total annual revenue from registration fees: [(number of races) x (fee per participant) x (number of participants)].

 

A receipt can be downloaded to “My page” > “information” > “Membership"

 

If you have paid by bank transfer, it may take a few days to validate your payment. We generally enter bank transfers on Mondays.

Listing in the ITRA calendar and publication of the results are free.

 

 

 

An event can be listed in the ITRA calendar and the results published at no cost.

 

The simplest solution is to send us an email at contact@itra.run. Your Results file will be updated and we will upload it on your behalf.

 

We would remind you that the results from your races or event should be entered on the ITRA site as soon as possible so that your results can, in turn, be forwarded in a timely manner to all the media and also so that runners can access their individual results and check the points they have gained from your race.
 
Instructions for entering your results directly from your Organizer member space are given below. It is important to following the formatting instructions carefully.
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Entering results

 

Simply request an evaluation of your race (NB: to obtain points, the race must be over a distance greater than 20 km).

 

Payment of your ITRA Organizer member subscription fee must be up to date (or the fee for a single evaluation must have been prepaid) in order to upload routes and to request an evaluation.  

 

Registering a race as a qualifying event for the UTMB is very easy:

• Log in to your ITRA account.
• Click on "My page" then on "Race management".
• Find the line listing your race, where you will see the ITRA number.
• Copy the ITRA number and paste it into the UTMB qualification page, then follow the instructions.

A user account is required.  To create a user account, follow the instructions according to the guidelines for setting up an Organizer member account.

Evaluation is not a free service and you must choose between becoming an ITRA Organizer member and paying the fee for a single evaluation:

• To become an ITRA Organizer member (paying) you must pay an annual ITRA subscription fee based on your total annual revenue from registration fees (see above).  After paying the subscription fee, you can request as many evaluations as you wish, throughout the year, for any trail races that you organize.
• Should you not wish to become an ITRA member, (free Organizer member account), you can request the evaluation of a race for a fee of 100€ per race.

You can request evaluation of the same course as many times as you wish (however, in the event of abuse of this service, we reserve the right to reconsider your membership or your evaluation fee).

 

Your route (GPX or tracedetrail.fr file) must satisfy the following criteria:

• maximum mean distance between 2 points:
• maximum distance between 2 points: 

For a realistic evaluation it is important that the route supplied be certifiable.

 

To obtain a more accurate evaluation (and maybe more ITRA points), your track must be certified. A non-certified race still earns ITRA points, but the methods of calculating elevation gain & loss and distance are less precise than in the case of a certification. Therefore, it may lead to an underestimation of the distance and elevation gain/loss. In order to be certified your file must meet the following criteria:

• maximum mean distance between 2 points: 12m
• maximum distance between 2 points: 200m 
• at least 90% of the distance must show the altitude and include time stamps (measured in situ using a recent and properly calibrated GPS device).

 

We apply specific methods and thresholds according to the characteristics of your route. These may differ from your methods and thresholds.

• Further details of our evaluation method 
• Regulations governing aid stations and semi-autonomy 
• Regulations governing races with laps 

it is important that the route supplied be certifiable.

 

 

 

The tracedetrail.fr account which is available to Organizer member of ITRA allows you to export your ITRA-evaluated races to your tracedetrail.fr account.

To link your ITRA account to tracedetrail.fr, please use the following instructions:

• Log in to your ITRA Organizer member account.
• Click on "My page" then on "Race management  XXXXXXX​"
• If you don't have a tracedetrail.fr account, first click on "Create my free tracedetrail.fr account"
• Next, on the same page, link your tracerdetrail.fr account by entering your details (your ITRA account if you have carried out the above step, otherwise your tracedetrail.fr account) in the indicated field.

When you have carried out the above steps, return to your ITRA account by clicking on "My page" again.

From now on, each time you want to use your free tracedetrail.fr account (using your ITRA membership), you need only click on "Route management XXX" in order to reach your tracedetrail.fr account.

Using your tracedetrail.fr account, click on the left-hand menu and then on "Create a route" > “Expert mode”.

Next, on the right, click on "import my course" and import your .gpx file.

Then click on "Save my draft" and finally on "Import my draft" as many times as there are laps to be added to your course.

 

You will find ITRA member logos by clicking on "My space" > "Information" > "Membership".

 

Send us a short email to contact@itra.run and we will be happy to help you.